Exhibitor Terms of Service
EXHIBIT SPACE – BE A GOOD NEIGHBOR!
Exhibits must comply with state and local fire regulations. Loud noise or music which extends beyond the booth space is
not permitted. Exhibitors are expected to confine their display and activities only to the space purchased. Exhibit displays
and booth furnishings will be limited to 8’ in height or less; items exceeding 8’ are subject to removal at the expense of the
exhibitor. Non-exhibitors are prohibited from soliciting at the show. Show management retains the sole right to remove any
exhibit for any reason, in part or whole without recourse. Reasons for removal may include participant safety, objectionable
content, and items that may not meet show jury requirements.
Giraffe Events retains the right to deny access to any non-exhibiting solicitor. Children under the age of 16 are not
permitted. Each exhibitor representative will be issued a badge and the badge must be worn at all times. Badge holders
should be prepared to show ID that links a direct business affiliation with the exhibiting company. Each exhibitor should
make arrangements to have representatives in attendance during show hours. No exhibitor shall assign, sublet, or share the whole or any part of the booth space allotted. Show management reserves the sole right to limit the number of badges
issued to each exhibitor.
Booth space is assigned when your application and 30% booth deposit is received. Cancellations must be submitted in
writing. Exhibitors canceling in writing on or before July 15, 2023 (for Autumn) or January 15, 2024 (for Spring) are
entitled to a 50% refund of the total booth rental fee. All faxed or emailed cancellations must be confirmed by management.
There will be no refunds issued after July 16, 2023 (for Autumn) or January 15, 2024 (for Spring).
INSTALLING/DISMANTLING OF EXHIBITS
All exhibits must be installed by the end of posted load in hours. Any booth found vacant before the posted show opening
may result in the loss of booth space and will be considered abandoned space. No refunds for abandoned space will be
issued. Dismantling of exhibits will not begin until show closing is announced. Materials/equipment/trash remaining in the
booth/facility after the load-out has ended will be discarded or moved to storage. Any expenses incurred as a result of this
action will be billed to the exhibitor at $55 per hour.
LIABILITY AND INSURANCE
Exhibiting companies are not required to provide proof of insurance at our shows. Exhibitors are strongly encouraged to
purchase insurance where they do not have the immediate funds to cover the potential or actual losses, damage or injury
associated with the event or the cancellation of the event that may be caused by themselves or others. The exhibitor and
designates agrees that Giraffe Events and its contractors shall not be held liable for acts or omissions of any participant,
exhibitors or suppliers to our shows. Safekeeping of the exhibitor’s property is the sole responsibility of the exhibitor.
Giraffe Events, and its contractors will not be liable for failure to hold the exhibition as scheduled when it is cancelled or
delayed due to “Force Majeure” defined as cancellation or delay due to natural and unavoidable catastrophes that interrupt
the expected course of the event(s) and restrict the participants from fulfilling their obligations.
HARASSMENT AND ZERO TOLERANCE POLICY
Giraffe Events is committed to providing a safe environment for all participants free from discrimination on any ground and
from harassment including sexual harassment. Giraffe Events operates a zero tolerance policy for any form of discrimination or sexual harassment, treats all incidents seriously and will promptly investigate all allegations of discrimination or sexual harassment. Any person found to have discriminated against, intentionally intimidated or sexually harassed another will face disciplinary action, up to and including immediate removal from the show with no refund. All complaints of discrimination or sexual harassment will be taken seriously and treated with respect and in confidence. No one will be victimized for making such a complaint.
THE LAST WORD
Show management has full and final authority to create, interpret, amend and enforce all rules and regulations with or